Record the supplier details
Keep the supplier name, collection address, contact details and goods specification together. Confirm the quantities, packaging and agreed readiness date in writing.
Ask for measurements
Obtain the number of cartons or packages, gross weight and external dimensions. Photographs support the brief but do not replace measured details.
Agree the scope
Specify whether you need sourcing support, freight coordination, documentation support or onward delivery. Ask for a written scope and quotation before authorising work.